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Meeting at DEP
Augusta
August 23, 1996
9 a.m.


Present:
Dana Murch (Dams & Hydro Supervisor, DEP)
Scott Farwell (DEP Field Services)
Ken Butcher (Canton Selectman)
Ray Fortier (dam owner)
Karen Bauer (Ray's friend)
Bob Doucette (Canton Water District)
Caroll Howes (CLA water level monitor/director)
Tom Hamilton (CLA)
Judy Hamilton (CLS Sec/Treas.)


Dana began by saying the meeting was to establish how to interpret the 1978 water level order for the lake. There may be no resolution for the water level issue today but at least we would establish a direction to go. He first addressed the issue of dam safety inspections. Dana reported that the new spillway requirement from an earlier dam inspection by the Army Corps of Engineers was later rescinded by DEP because they deemed the expense of a new spillway as far too expensive for the benefit it was to bring. Ray said that he planned to take care of this deficiency by installing a pipe in the current "5th gate" to pass water. Dana continued with the inspection requirements being turned over to MEMA (Maine Emergency Management Agency) and that this agency was to reinspect the work done previously by the Army Corps. I had correspondence which said that this was to take pace by 6/1/95. This was to determine the "hazzard" classification of dams. This relates only to the hazard to the residents downstream of the dam and only its ability to hold back water NOT to the condition of the dam. MEMA did not get the needed funding in '95 to do these inspections. MEMA did inspect all Maine dams this summer. The inspection of he Whitney Brook dam was done in august 1996 and found it not to be unsatisfactory and no further work was required. It did mention brush on the embankment, water seepage under the dam and some concrete erosion. Any questions or requests for further dam inspections should be directed to Steve Burgess, MEMA, 72 State House Station, Augusta, ME 04333 (207-287-4080). Under current law if MEMA deems an inspection necessary then it is at state expense but the owner must pay for repairs.

Dana continued by describing how the dam looks. He explained why the 5" and 11" from top most board in the July 1, 1996 management plan. Two of the gates have been repaired and therefore are higher than the other two unrepaired gates. Looking at pictures taken at the time of he 1979 inspection by the Army Corps of Engineers, the gates were all the same height (gates were at the cut height). The assumption then was made that at the time of the '78 water level order the gates were at the cut height or the same as the two currently unrepaired gates. The pictures also showed that in September '79 the water level was considerably lower than 5" below the topmost boards and the concrete pier was maybe a foot out of the water. It was not clear whether or not the '78 order was being enforced at that time.

At that time Brindis Leather owned and the town operated the dam. In 1981 the buildings burned. In 1984 Donna & Garry Richards boutht the dam and surrounding property. Ray Fortier was the dam keeper. In 1990 Ray purchased 50% ownership adn Ray said he was currently more than half owner but is able to make legal decisions for his partners but has to consult them. When asked about water level records, Ray said that he has studied the runoff from the lake and it is hard to get accurate readings and the water level in '84 was kept "close to top of cut gates".

Ray was then asked about any repairs or changes he had made to the dam since he has been running it. He said when they purchased the dam in '84 he put new 9" boards on all four gates because water had worn a half moon on the underboards allowing a lot of water to flow through. These new boards have stopped the leakage.

Dana asked Ray if the water level is higher this summer? Yes a little. He was facing a threatened fine so raised the level to 5" below the topmost board to be in compliance. Did he manage for lower level other years? He said he dropped the level for Canton swimming lessons.

Dana then stated DEP's interpretation of the 1978 water level order should be modified in light of the information given. The original order was based on the fact that all four gates were at the cut level and the June 1 water level was to be 5" from the top of the gates. With 9" boards placed in the bottom, this really means 14" below the topmost board today. Dana will rewrite the 1978 Water Level Order to establish the water level at 14" and the spillway to manage the water to meet the 14" below the topmost board of the cut gates by June 1 and through natural causes expect the level to lower by the end of the summer. When the lake is at this level, Ray is to paint a 1" - 2" band around the concrete pier on the upstream side of the dam and Dana will notify Bob Doucette at the same time so that corresponding marks for simplicity sake call "0" for readings to be referred to as distances above or below 0) can be made on the water district and private properties on the lake for public monitoring of water levels. These marks would be the June 1 target water level. Ray said that it is about 1" lower than today's water level.

Question was asked by Ken Butcher as to how exact is the "14 inches" in the rewritten order? Do we know exactly how much the gates have been raised by the boards which have been placed at the bottom to stop leakage. Dana agreed that they should be measured before the order is rewritten and he will make an appointment with Ray to do so. Ray said that it will be hard to do because of plywood placed over the gates but it could be pealed off to measure and complained he would have to bear that expense.

Dana went on to say that the only way to change the rewritten 1978 water level order (the added bottom board height plus 5") would be through a public hearing. Anyone has the right to petition DEP for a hearing. DEP has the right to determine if a hearing and/or action is to be taken based on the reaons submitted with the petition. All sides are then heard, all water level suggestions are given and DEP renders the facts and sets the water level.

Dana then addressed Ray Fortier's plans for the future. Ray wants to generate power. Ray must secure the proper permits. This is a lengthy and costly process. Ray said he is in the process of title searches for the applications. Without a hydro plant, the '78 level is in effect. If DEP issues permits for a hydro project, these permits will set the water levels for the hydro project which supersedes the '78 water level order. DEP will take into account all uses of the lake and the environmental impact of a hydro project before issuing these permits. In fact, these studies must be made by Ray before permits are issued. Dana suggested that Ray work with the CLA and the towns of Canton and Hartford to discuss his plans along the way.

Concern was also voiced about the low water level in the winter and how it is recently lower than several years ago. The gates are raised to prevent freezing and for many years they were left in and the spillway was opened. We were also concerned about the timing of filling the lake that it be more gradual in the spring instead of all of a sudden. Dana said he would try to address this issue in the management plan.

Meeting was adjourned.

/s/ Judy Hamilton 8/28/96

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